CSG East job opening: Meetings and Operations Coordinator

July 25, 2022
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job

The Meetings and Operations Coordinator supports the planning, coordination, and execution of the organization’s meetings, programs, and special events of various sizes, as well as booking travel for individual trips of members and colleagues. These events range from a dozen or so participants to 400+ for our annual meeting.

You’ll work with a small team of professionals and consultants on a hybrid schedule out of our New York City office.

 

Apply here

 

What you’ll do: 

Specific responsibilities of the Meetings and Operations Coordinator include the following: 

  • Works with meetings program manager to plan, coordinate, and conduct logistics for conferences, programs, and events, including speaker management, registration and reporting, transportation, technology, equipment, printing, food and beverage, and other related issues.
  • Processes accounts payable and receivable, reconciles credit card accounts; keeps accurate records, prepares reports, provides cost analysis, and requests bids. 
  • Compiles and prepares onsite briefing packets, name badges, signage, and tent cards, and ensures that onsite equipment and supply needs are met; packs, ships, and arranges for return of meetings materials. 
  • Assists the professional development program manager with application outreach, tracking, compilation of rankings, as well as other administrative tasks. 
  • Works with director on developing and implementing member engagement initiatives and fundraising. 
  • Assists in scheduling, preparation for, and organizing state visits and related materials. 
  • Establishes and maintains all office/vendor/contract filing systems.

What you’ll bring: 

  • Administrative work experience with some background in meeting and/or event planning; preference given to those with a post-secondary degree. 
  • Ability to interact effectively with diverse people in different contexts and foster equity and inclusion through self-awareness, cultural sensitivity, and valuing others. 
  • Dedication to public service with an unfailing commitment to act with civility, be nonpartisan in performing CSG duties, and be a responsible steward of member and donor funds. 
  • Ability to work effectively in a highly collaborative team environment as well as independently. 
  • Excellent customer service and interpersonal skills. 
  • Ability to organize, prioritize, and complete multiple projects in a detail-oriented manner to meet schedule and timelines. 
  • Solid computer skills, specifically in Microsoft Excel and Word. 
  • Ability to communicate, both verbally and in writing, with business contacts and legislators in a courteous and professional manner. 

 

How you apply: 

If you’re interested in helping us facilitate the exchange of ideas among state leaders, you should upload the following elements with your application using this link:

  1. Cover letter explaining your interest in the position and CSG East. Applications without a cover letter will not be considered. (See this article from Indeed on how to write a simple cover letter.)
  2. Resume

CSG believes that pay equity and pay transparency advance workplace fairness. Compensation will be equitable and based on experience and education. The salary range for this position, based in New York City, is $55,000 to $65,000. This salary range is subject to change based on work location and market conditions. 

Qualified applicants will receive consideration for employment without regard to characteristics including but not limited to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

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Who we are: 

The Council of State Governments (CSG) is a national not-for-profit, nonpartisan organization that serves all three branches of state government. CSG has four regions that focus on the unique needs of states and territories within their region. 

This position is based in the CSG Eastern regional office, known as CSG East, located in New York City. CSG East facilitates the exchange of ideas among state policymakers, business leaders, and the academic community throughout its 18-member jurisdictions. CSG East fosters discussions and collaboration among state officials to address the policy priorities unique to the Northeast, conduct leadership training programs, and advocate on the federal level for programs and policies beneficial to the region. Learn more about careers at CSG including our benefit package.

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