CSG East job opening: Meetings and Administrative Coordinator

March 10, 2022
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job

The Meetings and Administrative Coordinator position supports the planning, coordination, and execution of the organization’s meetings, programs, and special events of various sizes. The position also conducts various administrative and bookkeeping functions.

This is an office-based position that will work out of the New York City office.

More information on the position and the online application can be found here. Interested candidates must also include a resume and cover letter explaining your interest in the position and CSG East.

Qualified applicants will receive consideration for employment without regard to characteristics including but not limited to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.

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Who we are:

The Council of State Governments (CSG) is a national not-for-profit, nonpartisan organization that serves all three branches of state government. CSG has four regions that focus on the unique needs of states and territories within their region.

This position is based in the CSG Eastern regional office, known as CSG East, located in New York City. CSG East facilitates the exchange of ideas among state policymakers, business leaders, and the academic community throughout its 18-member jurisdictions. CSG East fosters discussions and collaboration among state officials to address the policy priorities unique to the Northeast, conduct leadership training programs, and advocate on the federal level for programs and policies beneficial to the region. Learn more about careers at CSG including our benefit package.

How you’ll fit in:

The Meetings and Administrative Coordinator supports the planning, coordination, and execution of the organization’s meetings, programs, and special events of various sizes, as well as booking travel for individual trips of colleagues and members. These events range from a dozen or so participants to 400+ for our annual meeting. You’ll work with a small team of professionals and consultants on a hybrid schedule.

What you’ll do:

Specific responsibilities of the Meetings and Administrative Coordinator include the following:

  • Works with meetings program manager to plan, coordinate, and conduct logistics for conferences, programs, and events, including speaker management, registration and reporting, transportation, technology, equipment, printing, food and beverage, and other related issues.
  • Processes accounts payable and receivable, reconciles credit card accounts; keeps accurate records, prepares reports, provides cost analysis, and requests bids.
  • Establishes and maintains all office/vendor/contract filing systems.
  • Compiles and prepares onsite briefing packets, name badges, signage, and tent cards, and ensures that onsite equipment and supply needs are met; packs, ships, and arranges for return of meetings materials.
  • Assists the professional development program manager with application outreach, tracking, compilation of rankings, as well as other administrative tasks.
  • Assists in preparation and organizing state visit materials.

What you’ll bring:

  • Administrative work experience with some background in meeting and/or event planning; preference given to those with a post-secondary degree.
  • Ability to interact effectively with diverse people in different contexts and foster equity and inclusion through self-awareness, cultural sensitivity, and valuing others.
  • Dedication to public service with an unfailing commitment to act with civility, be nonpartisan in performing CSG duties, and be a responsible steward of member and donor funds.
  • Ability to work effectively in a highly collaborative team environment as well as independently.
  • Excellent customer service and interpersonal skills.
  • Ability to organize, prioritize, and complete multiple projects in a detail-oriented manner to meet schedule and timelines.
  • Solid computer skills, specifically in Microsoft Excel and Word.
  • Ability to communicate, both verbally and in writing, with business contacts and legislators in a courteous and professional manner.
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